Operations Coordinator

Job Title: Operations Coordinator
Reports to: Business Operations Manager
Time of Work: Full-time, salaried
Classification: Non-exempt
Start Date: late-July
Location: Lander, WY
Deadline to Apply: June 30, 2026
Starting salary: Competitive and comprehensive benefits, time off, and compensation package, and a salary range of $41,000 - $45,000 annually.

About the Organization 
The Wyoming Outdoor Council is the state’s oldest independent conservation organization. We advocate for Wyoming's environment and communities using multiple knowledge systems and evidence-based practices to ensure comprehensive and long-term solutions.

We seek to enact lasting change that protects the land, wildlife, clean air and water we depend on, meet people where they are, ensure diverse perspectives are part of the conversation, build coalitions, and practice reciprocity.

The Wyoming Outdoor Council offers a flexible workplace with competitive compensation and benefits. Benefits include:

Health insurance premium covered at 100% for employees and 50% for dependents, spouses, and domestic partners
100% of employee vision, dental, disability, and workers comp premiums paid by WOC
403(b) retirement plan with up to a 5% match
12 days of paid wellness/sick leave per year
Vacation accrual starts at 15 days per year
2 paid discretionary days per year
11 paid holidays
Paid religious observance leave upon approval by the executive director
A cell phone stipend
12 weeks of paid family leave (available twice, after 18 months of employment)
8 weeks of paid sabbatical leave (available every five years with approval by the executive director)

The Outdoor Council is an equal opportunity employer. We prioritize fairness in salaries across the organization. We are committed to building a diverse staff, board of directors, and an organizational culture of equity & belonging where we live our values.

The scope of this position's responsibilities may change depending upon experience. 

Our Values

Mission. We are mission driven, dedicated to protecting Wyoming’s environment and quality of life now and for future generations. 
Responsibility. In our conservation work, we lead with humility. We value diverse perspectives. We are solutions oriented. 
Respect. In our words and actions, we contribute to a respectful and equitable workplace where everyone feels a genuine sense of belonging. 
Relevance. We seek creative solutions to tough problems. We are flexible and willing to change course if something isn’t working. 
Reciprocity. With kindness and honesty, we communicate directly. We respond to feedback with openness and a growth mindset.

About Your Role

You will be a member of our operations team and help support the overall conservation and fundraising work at the Outdoor Council. You will work closely with the business operations manager and finance and operations director.

You will: 

Campus Operations

• Troubleshoot and resolve campus-related issues, independently or with outside support.
• Serve as point person for all campus needs for staff.
• Responsible for general campus organization and cleanliness, including trash removal and recycling.
• Maintain kitchen, meeting rooms, copy room, and garage organization and cleanliness. 
• Maintain exterior grounds, involving landscapers in the summer and snow and ice removal in the winter (using snow shovel and electric snow blower).
• Coordinate with contracted cleaners, landscapers, and other vendors. 
• Manage vehicle usage, cleanliness, repairs, maintenance, and registrations.
• Monitor use of the EV charging station. 
• Manage the use of the Outdoor Council’s publicly-shared meeting space, including setup, online booking, and communication with users.
• Manage recycling bin rental program.
• Maintain campus security and manage door code and key assignments.
• Responsible for opening and closing the office.

Financial

• Responsible for daily donation entry into the Outdoor Council’s database.
• Maintain clear lines of communication with the development team regarding donations and thank you letters.
• Coordinate with the business operations manager to process staff monthly expense reports.
• Ensure bank deposits are made at least weekly.
• Support monthly donation database reconciliation processes.
• Maintain current merchandise inventory.
• Assist with bookkeeping, daily financial processes, and audit preparation as needed.
• Support business operations manager with filing and accounts payable.

General Support

• Greet incoming visitors and ensure their needs are met.
• Process incoming mail and packages.
• Monitor and address needs in the Outdoor Council’s organizational email.
• Support business operations manager with internal event logistics, including annual staff retreat, and other staff with external event logistics as needed. 
• Responsible for maintaining approved levels of snacks and office supplies.
• Support onboarding and offboarding of staff and board. 
• Assist with data entry projects as needed.
• Assist with regularly scheduled publication mailings as needed.
• Serve as back-up for Technology and Systems Coordinator in setting up technology for internal meetings.
• Support the work of equity and belonging at WOC.
• Attend and participate in annual staff retreat and in-person staff days. 
• Other duties as assigned.

About You

While we do not expect any one candidate to possess all of these qualifications, the ideal candidate will possess many of the following professional and personal skills and qualities. 

You love working in a collaborative team, but are self-driven and able to take ownership and leadership over your projects to make them your own. Your strong organizational skills help you manage competing priorities. Helping the public and staff with a positive attitude is just as important to you as completing tasks efficiently. 

You’re comfortable troubleshooting relatively straightforward maintenance issues and following through to resolution. You have experience working with databases and understand the value of consistent data entry processes. Maintaining the confidentiality of donor information is important to you. You deliver high-quality work and apply careful thought beyond basic directions. General accounting tasks are a welcome part of your day, and you take initiative while maintaining accuracy in this work. 

You are experienced working on Macs and with standard office technology. You are comfortable learning new systems and working within Google Workspace’s collaborative environment to share and manage documents and files. You can create and maintain spreadsheets with strong attention to detail.

You enjoy routine work with seasonal ebbs and flows. You have a good sense of humor, work well with others, and value completing work thoroughly and on time. You are willing to pitch in where needed, can manage multiple projects at once, and know when to ask for support.  

You have a valid driver's license, and a clean driving record.

You are committed to the mission of the Wyoming Outdoor Council and will support and contribute to our equity and belonging work.

We strongly encourage applicants from underrepresented groups to apply.

Email Misti Haase at misti@wyomingoutdoorcouncil.org with any questions or if you need any accommodations in the application or interview processes (please put “Operations Coordinator” in the subject). 

Physical Demands

These physical demands are representative of those met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to hold objects, writing instruments, the telephone, or other materials. The employee is frequently required to reach with hands and arms and use a keyboard. The employee is required to stand and walk regularly throughout the campus.
The employee must occasionally lift and/or move up to 50 pounds, shovel snow, and use an electric snowblower. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
This position is occasionally required to work outside of regular business hours as needed. There is very little travel associated with this role. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

The Wyoming Outdoor Council participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify_Participation_Poster_Eng_Es.pdf

Know Your Rights IER_RightToWorkPoster_Eng_Es.pdf